Privacy Policy
If you interact with Anaesys Pty. Ltd. acting as Trustee for Bax Trust (hereafter referred to as 'Anaesys') as a client, member or conference participant, personal information about you will be held for the primary purpose of supplying you with information related to membership, conferences and events. We gather and process your personal information in accordance with this privacy statement, in compliance with the Australian Privacy Act and European General Data Protection Regulation (GDPR). We comply with these legislations and are committed to protecting the right of the individual to the privacy of their information. This statement does not apply to the information or privacy practices of any third party who perform any business function in conjunction with, or at the request of Anaesys.
What information do we collect?
We collect information from you when you enquire about a service or an event, complete a registration, submit presentations or by completing an online form. Personal information collected is likely to include but is not limited to your name, position, the organisation you represent, your telephone number and email, address and payment details, if applicable.
What do we use your information for?
We require your information to enable us to facilitate your participation in a conference/event and in order to provide you with our services. We will not collect personal information unless it is absolutely required. Any of the information may be used in the following ways: to process financial transactions, communicate conference/event information, administer the conference/event, process your bookings such as accommodation requests and for statutory tax obligations.
How we protect your information
Anaesys has secure and compliant systems that store personal information. Anaesys takes reasonable steps to protect the data it holds from misuse, unauthorised access, loss, disclosure or modification. Credit card numbers are not stored on any of our systems.
Do we disclose your data to third parties?
We do not sell, trade or otherwise transfer your personal information to outside parties other than for the purposes outlined in this privacy policy or where legally required to do so. This may include but is not limited to; accommodation providers, tour operators, conference venues. However, non-personal identifiable statistics may be provided to other parties. We hate junk mail and strive not to send you any unwanted newsletters or unnecessary communications.
Duration of storage
Personal and general data will be kept for as long as is reasonably necessary, with due regard to providing our services. On completion of a conference/event the information is provided to the contracted client and a backup copy is securely archived. Anaesys will retain personal information for a maximum period of 10 years.
Do we use cookies?
Cookies may be used on websites. Users can set their Internet browser to refuse cookies but access to e-commerce areas may be impeded.
Consent
Your consent is implied when providing personal information to complete a form. If you do not wish to disclose personal information or identifiers please do not complete any of our forms. You may withdraw your consent at any time and request your data is deleted, barring any data which we are required to keep for legal or legitimate business purpose, by contacting Anaesys via email or an online form, both of which are available on our website anaesys.com.au.
Your duties/access to information
Anaesys takes no responsibility to ensure the data is accurate, complete and up to date, particularly after the completion of a conference/event. You have a duty to ensure that the data you provide is correct, accurate and current. It is anticipated that your key personal information will be subject to routine review by you when dealing with Anaesys. If you should find that any information is incorrect or obsolete you are encouraged to make contact with Anaesys and to authorise any necessary changes.
You are entitled to request in writing access to your information held by Anaesys at any time by contacting us via email or an online form, both of which are available on our website anaesys.com.au.
Changes to our privacy policy
Any changes to our privacy policy will be posted to this page. Your continued use of our website or the conference or event websites of our clients will be deemed to be your acceptance of any such changes.
This policy was last modified in August 2025.
Contact
For further information contact our Data Protection Officer via email or an online form, both of which are available on our website, anaesys.com.au.